While the OneDrive desktop sync client can be used as a backup, relying entirely on it can be risky, as local machines are prone to crashes or malware attacks.
To create a backup, please copy all downloaded files to another folder on your desktop or to an external hard drive. However, the files will be synced with OneDrive, so any deletions in OneDrive will be reflected on the desktop, erasing the backup data. Step 2: Select the files you need to back up, then select " Download".Īll selected OneDrive folders will be available on the desktop. Step 1: Sign in to your Microsoft 365 account and go to OneDrive. If you only back up a small amount of data to local storage, you can use manual download to complete the backup operation. Manually Download OneDrive for Business Data To back up important data in OneDrive for Business to local storage, you can use two common methods: manual download using the OneDrive desktop application to sync data to local storage.ġ. Solution 1: Backup OneDrive for Business to Local Storage To avoid data loss and ensure business continuity, organizations can regularly back up OneDrive files and folders to local storage or other cloud services. However, data stored in OneDrive can be corrupted or lost through human error or ransomware infection, which can easily spread across the network, especially if the account is synced to an offline folder. OneDrive for Business provides powerful storage, file sharing, and collaboration features. Files are only saved for a limited period of time, which is why many users tend to back up their data in OneDrive for Business to a safe location where they can be easily restored in case of any destructive event.Ģ Best Solutions to Backup OneDrive for Business Ĭompanies around the world are increasingly relying on cloud storage services to keep their data safe and always accessible. Like any cloud service, OneDrive for Business is not immune to human error or malicious deletion, and its retention policies have their limits. Intentional deletion: Malicious actors such as disgruntled employees can intentionally delete important files, which can cause all kinds of problems for your organization.The higher the number of users, the higher the risk. Ransomware Attacks: Malware and ransomware infections can access OneDrive for Business files through an infected computer and encrypt or corrupt data.Employees may accidentally delete OneDrive files, share sensitive data with unauthorized users, or make unwanted changes to documents. Human Error: This is the most common cause of data loss.
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